Virtual board meetings are becoming more common in many organizations. However, they do have specific challenges. They require a different level of management than in-person meetings, and the technology itself could be a learning curve. Boards can navigate the transition smoothly by following these simple guidelines.
The first step is making sure that everyone is equipped with the appropriate tools. This includes the proper equipment, which must be tested before the meeting, as well as an internet connection that is reliable. Board members should also prepare for the meeting ahead of time by reviewing their documents and making plans for any discussions they might have.
Another crucial element is to ensure that everyone is aware of the etiquette that is required in virtual meetings. This includes being respectful of others in attendance, not interrupting, and knowing that others are unable to see your facial expressions or body language. It is essential to mute microphones when not speaking, and avoid distracting or background noises. Board members should be encouraged by their supervisors to make sure that their offices are camera-ready. This includes removing all personal items as well as distracting objects.
Additionally, it is essential to keep the meeting on time and to avoid overloading the agenda with long discussion topics that can distract the discussion. Also, it is essential click over here to allow for breakout discussions when the moderator determines that there is a lack of participation the main discussion. Finally, it is critical to make sure all of the relevant issues are addressed and that the whole meeting is recorded to be used in the future for references.
