Data room confidential mode permits the administrator of a virtual data room restrict the use of the VDR by a particular user based on his IP address or the type of device. It’s a useful tool for M&A deals and other delicate business ventures.
A reputable provider will offer granular rights settings for users and two-factor authentication. They will also include a remote shred function which erases documents that are downloaded after administrators have removed access. In addition, they will be able to handle most common formats for files, such as PDFs and XLSXs. The most trusted providers will be able to add watermarks on the files users download, which will discourage users from sharing copies the files online. They can also set an expiration date for downloads to prevent downloads that are not authorized.
Redaction is a different tool that allows administrators to hide (black out) specific text fragments or sections of a document from authorized users. This feature is crucial since it safeguards all sensitive business information and personally identifiable information from hackers. Most reliable VDR providers can edit PDF, doc docx, txt and ppt as well as pptx, pptx, jpg and gif files along with Q&A attachments.
Some providers let users print documents that automatically include a watermark. they may even permit users to download the original version of the file. In addition, a reliable provider offers users an answer-question feature which allows them to talk about documents in the data room and keep answers in an easily searchable database. This can be invaluable for M&A deals or any due diligence project.
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